BOOKING PROCEDURE

NORTH KESSOCK AMENITIES ASSOCIATION

PROCEDURE FOR BOOKING THE HALL
ON A REGULAR BASIS FOR A CLUB/CLASS

Firstly, you should phone the Booking Secretary
( Mrs. Margaret Mackenzie. Tel 01463 731 867) to ascertain that the dates you wish are available

If the dates you wish are available, she will "pencil in" your booking, and send you a "Regular Booking Agreement Form." which will indicate the rate per hour which you will be charged (normally in arrears)

You will also receive a copy of the FIRE PREVENTION POLICY and PROCEDURE, along with a copy of the EMERGENCY EVACUATION STRATEGY

On receipt, you should complete the form, and return it to the booking Secretary.

UNTIL THAT TIME, YOUR BOOKING WILL BE "UNCONFIRMED" AND THE DATES MAY BE TAKEN BY SOMEONE ELSE.

The Amenities Association will then consider your request and let you know, in writing if your booking is accepted.

If your booking is accepted, you may proceed to use the hall.

The key to the hall can be obtained from Mr. Hugh Ross, 7 Oakleigh Road tel. 731555, no more than 20 minutes before the booked start time of the club/class, and must be returned no more than 20 minutes after the end time of the club/class.

Invoices are normally made up shortly after the end of each calendar month and sent to the secretary or treasurer of each club (or pinned on the notice board for collection).

The due amount should be sent to the Amenities Association Treasurer within one week, by cheque (payable to "North Kessock Amenities Association"), or in cash.

It is wise to book your club/class nights for the whole of the calendar year, and to "forewarn" the Booking Secretary if you wish to carry on into the next calendar year.

You should also give at least two weeks notice of any alterations/cancellations to your club/class nights, as you may otherwise be charged the full rate whether you use the day/time or not.

PPL LICENCE If your club/class is "public", ie, not a family or domestic gathering, and you intend playing recorded music at it, you will probably require to obtain a PPL licence. To do this, or to obtain more information, phone 020 7534 1000,
or e-mail ppo.info@ppluk.com, or visit www.ppluk.com . Failure to obtain a licence can result in a fine.
It will be your responsibility to ensure that you have a PPL LICENCE for your club/class, if required, and North Kessock Amenities Association will accept no responsibility for fines levied for non-compliance.
Risk Assessment It is expected of each club/class, that they will have carried out a "risk assessment" of their activity, and use of the hall.
 

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NORTH KESSOCK AMENITIES ASSOCIATION

PROCEDURE FOR BOOKING THE HALL
for FUNCTIONS (see below for definition) (3.7.8)

Firstly, you should phone the Booking Secretary
( Mrs. Margaret Mackenzie. Tel 01463 731 867) to ascertain that your date is available.
( you will get an indication of availability on www.kessock-hall.net )

Bookings can not be taken more that 12 months in advance of the event date.

If the date is available, she will "pencil in" your booking, and send you a Booking Agreement Form.
You will also receive a copy of the FIRE PREVENTION POLICY and PROCEDURE, along with a copy of the EMERGENCY EVACUATION STRATEGY

On receipt, you should complete the form, and return it with the deposit, if required (see below)

If accepted, the booking secretary will then confirm your booking in writing to you.
UNTIL THAT TIME YOUR BOOKING WILL BE "UNCONFIRMED" AND THE DATE MAY BE TAKEN BY SOMEONE ELSE.

Any booking which is still not confirmed 14 days prior to the date of the event will be deemed to have lapsed.

Any booking which is cancelled within 7 days of the event will be liable to a cancellation fee of £50.

"Setting-up" time will be charged at £5.00 per hour, and should be contiguous with your event times.

A small amount of crockery and cutlery is usually available in the kitchen, free of charge, however, "catering" quantities of crockery and cutlery may be made available at the Committee's discretion, if requested at time of booking.

It will be your responsibility to ensure that you have a PPL LICENCE for your event, if required (see below), and North Kessock Amenities Association will accept no responsibility for fines levied for non-compliance.

FUNCTIONS : A function is deemed to be any "one-off" event, such as a dance, disco, party, wedding,
whist-drive, race-night, rally, commercial sale etc. Regular club/class nights are not included.

DEPOSIT: Any group or individual, running a function in the Hall where alcohol (either for sale, or "bring your own") will be consumed, will be liable to lodge a deposit of £200, from which the Hall rental fee and any costs of damage will be deducted, before its return.

PPL LICENCE If your event is "public", ie, not a family or domestic gathering, and you intend playing recorded music at it, you will probably require to obtain a PPL licence. To do this, or to obtain more information, phone 020 7534 1000,
or e-mail ppo.info@ppluk.com, or visit www.ppluk.com . Failure to obtain a licence can result in a fine.

RISK ASSESSMENT It is expected that any group hiring the hall for an activity, will carry out a "risk assessment" of that activity, and use of the hall.