Minutes September 2009

NORTH KESSOCK AMENITIES ASSOCIATION

MINUTES of MEETING held at 7.30pm on Wednesday 2nd September 2009 in North Kessock Hall

PRESENT:
Joe Lindsay (JFL) Keith Leech (KL) Rona Adam (RA) Seoras Swanson (SS) Margaret Mackenzie (MM)
Angus MacLean (AMcL) Joan Paterson (JP) Margaret Brown (MB)

APOLOGIES
Eliz McLennan (EMcL) Joan McLennan (JMcL)

CHAIRMAN'S WELCOME - JFL welcomed those attending.

ADOPTION OF MINUTES dated 5th August 2009 -

Proposed by Angus Maclean , seconded by Keith Leech

TREASURER'S REPORT -

The Bank balances as at 31st August 2009 = £7,932.39 . RA proposed adoption and AMcL seconded.

Yearly accounts are to be prepared and inspected. (SS)

CORRESPONDENCE
1. JFL has sent a letter of thanks to Munro's Nurseries for the loan of two planters for the hall door at the Flower Show.
2. JFL has sent a letter of thanks to Julia MacMillan for not cashing her £25 prize from the 100 Club.
3. An e-mail has been received from Elsie Normington offering her help (paid) to the Committee as " Development Officer" - dealt with later.
4. An e-mail has been received from Highland Renewable Energy Systems offering help and advice, - passed to KL for consideration. (KL )
5. A demand for payment of PRS license has been received - to be paid ( SS )

DETAILS              (* *) ACTION BY

PROGRAMME FOR YEAR

a) Social Sub-Committee Report - As SC and MN were not in attendance, there was no report.

b) Flower Show – It was agreed that the Flower Show was a good "Village Day", and although the eventual "profit" is down on last year, it was a success.
JL reported that the bunting has now been DONATED to the Amenities by the Lifeboat crew. The Committee offered their thanks.
It was suggested that next year, the schedule should be revised, and the max size of any "miniature" floral art entries should be stated.
It was also suggested that more room may be required for exhibits, and that a better "balance" of judges duties would be helpful.

c) Senior Citizen's Party - After much discussion, it was decided to defer until next meeting, any decision on whether to hold a Senior Citizen's Party this year, or what form it might take, if any.

d) Xmas Decorations It was decided to put up the Xmas decorations in the hall on Sunday 6th December at 6.00 pm.

2. MAINTENANCE SUB-COMMITTEE

KL had no report this month.
MB has been attempting to source pedal bins for the toilets at a reasonable price. ( MB )
RA has been attempting to contact Ian Cruden for a second opinion on the boiler repairs. ( RA )
No action has been taken regarding replacement of the emergency doors (KL)
A Maintenance, Improvement and Repair sub-committee meeting is to be arranged for Wednesday 10th September
at 7.00 pm. (KL )

3. BOOKINGS SECRETARY'S REPORT
MM reported that the level of bookings and enquiries was encouraging, and said that there was a possibility of a Gaelic
conversation class, and a woodworking class starting.
She also said that the Archery class have undertaken to put up warning notices when they are using the hall.

4. CHILD PROTECTION POLICY
Now dealt with.

5. CONSTITUTIONAL CHANGES
JL circulated copies of the Constitution showing the changes proposed to be adopted at the AGM
It was decided to insert the word "annual" before the word "scrutiny" in Section 11 (c), and to then advertise the revisions of the Constitution for at least 21 days before the AGM. (JFL)

6. CAR PARK OWNERSHIP
No further progress.

7. ACQUISITION OF LAND
It was decided to defer this matter.

8. AGM (12th OCTOBER )
JFL circulated proposed notices advertising the AGM. These were accepted, and are to be put up (JFL )
JFL circulated proposed invitations to the AGM. These were accepted, and are to be printed (JFL), then distributed throughout the village. ( AMcL, MM, KL, RA, MB, JP, EMcL, JFL )
Cheese, wine, and biscuits are to be bought for the AGM ( MB, RA )

9. Public Liability Notice.
This is still to be obtained and displayed on the hall notice board. (SS)

AOCB

a) INVENTORY OF STAGE CUPBOARD This has now been updated and one copy is in filing cabinet, and one copy on back of cupboard door.

b) Elsie Normington's Proposal. A copy of a proposal by Elsie Normington in which she suggests that she might act as a part-time (one day per week) Community Development Officer with the Amenities Association, in order to assist us to progress various schemes in the hall and village, was circulated. It would be her intention that this would be a paid post.
After much discussion, it was decided that most of the proposals put forward by Elsie would not be relevant to the work of the Committee, and that we do not have the income to support such a post.
She is to be thanked for her offer (JFL )

c) Cleaner MM reported that the hall cleaner has arranged for someone to cover for her during her "maternity leave "

d) Bunting. The Local History Society has requested loan of our hall bunting to decorate the hall on the weekend of 4/5 Sept. This was agreed.

100 CLUB:
No 86 A. Yates No 28 D MacQuarrie No 136 A.Paterson.

NEXT MEETING
Regular Meeting - 7.30pm Wednesday 7th October in Committee Room.

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