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Minutes December 2009
NORTH KESSOCK AMENITIES ASSOCIATION not yet adopted
MINUTES of MEETING held at 8.00pm on Wednesday 2nd December 2009 in North Kessock Hall
PRESENT:
Janet Jardine (JJ) Keith Leech (KL) Seoras Swanson (SS) Margaret Mackenzie (MM) Angus MacLean (AMcL)
Margaret Brown (MB) Eliz MacLennan (EMcL) Rhona Adam (RA) Joan McLennan (JMcL) Chrissie Logan (CL)
APOLOGIES
No apologies.
CHAIRPERSON'S WELCOME – The Chairperson, Janet Jardine opened the meeting and thanked everyone for attending. She also welcomed Chrissie Logan to the meeting to discuss the final arrangements for the forthcoming Senior Citizen’s Party.
ADOPTION OF MINUTES dated 4th November 2009 - Proposed by Margaret Brown, seconded by Rhona Adam.
TREASURER'S REPORT – SS circulated copies of the November report. Also included were amended copies for September and October. He explained that KL had raised a query on last months figures and while there was nothing wrong with the total figures, he thanked KL for pointing it out so that he can now correct his spreadsheets.
The income for November was good but we had a big heating oil bill to fill the tank. A widow was also fixed at £103.00 The Bank balances as at 30th November 2009 = £8,966.97
EMcL proposed the minutes and KL seconded them.
CORRESPONDENCE
The following correspondence has been received in connection with the Senior Citizens Xmas Party:-
1. a) MM has received a reply from Tesco’s saying they would be delighted to make a donation of food for the Senior Citizens Party and to let them know what we would like. This was discussed with Mrs Logan ad MM to get back to Tesco’s with a list. (MM)
b) £50 has also been received from Tullochs in reply to our letter regarding donations.
c/ A donation of £10 received from Hector Grigor, Redfield.
d) Bottle of whisky for the raffle received from Angus Fairrie.
e) Kessock Hotel has been collecting donations in a bottle in the bar for Senior Citizens Party and it is now ready to be emptied.
MM to write letters of thanks to all of the above. (MM)
2. MM has received a letter along with a cheque for October saying that the hall is very suitable for the club.
Repy to be sent. (See under any Bookings Secretary Report)
3. MB has received email correspondence regarding the Black Isle Forum.
DETAILS (* *) ACTION BY
1. PROGRAMME FOR YEAR
a) Social Sub-Committee Report - No report.
b) Senior Citizen's Party – Invites have been distributed. Xmas tree has been organised. Frankie Fraser has been booked. The committee also discussed the drawing of the raffle and a suitable MC. Rev Iain Ramsden has replied saying he cannot come and no definite reply as yet from Rev Farquhar Renwick. MB to follow up again. (MB) In the event of no minister being present, it was decided to ask Steven Purser to say grace and he might also be willing to be Santa Claus. MM to phone and ask. (MM) Drink and glasses organised. A final discussion took place with Chrissie Logan about menu and final numbers took place. She will be catering for 80-100 and will also provide the kitchen staff. The committee to provide the rest of helpers to wait on tables etc. The reply slips received so far were counted and people needing a lift on the night were allocated to volunteer drivers. The hotel bottle is ready to be opened and counted. AMcL and SS to organise a day next week to carry this out. (AMcL) (SS)
c) Hogmanay Dance - SC and MN were not present at the meeting but the Hogmanay dance is going ahead. SC and MN have emailed members of the committee with the details. Tickets are £10 each. SC also gave MM a poster for the notice board. (MM) They have asked for volunteers to help clear up after the dance. SC and MN also asked that all the Xmas decorations to be taken down before the 31st December by committee members to allow them to put up New Year decorations. We have a list of helpers on record in the filing cabinet. JJ to contact people on the list to see if they would be willing to help with decorations. (JJ). A discussion took place and it was decided to suggest to the Social Sub Committee that the Xmas decorations be taken down at the same time as they are putting up the New Year decorations. MM to contact SC to discuss this. (MM)
d) Other – dances, concerts, sales, etc – Nothing further on this item.
2. MAINTENANCE SUB-COMMITTEE - KL delivered his report. A window has been replaced at £103 by Northern Glaziers. An excerpt from the P & J was read out regarding a one day training programme run by Ramsay McGhee for bar staff etc. Some of the committee thought that it was something the committee should think about for members as we do run functions with alcohol from time to time. Others on the committee did not think there would be any legal implications with the forthcoming Hogmanay dance as it is BYOB and alcohol is not being sold on the premises. EMcL is looking into training on behalf of the bowling club in the New Year and will report back to the committee with her findings. (EMcL)
KL had a look at the toilet cisterns and thinks he can sort them before the Senior Citizens Xmas Party. A new door stop has been fitted to kitchen door and the tap in kitchen which was continuously dripping has been fixed by KL. The hole in the kitchen wall has been filled. The piano has gone and various chairs from the committee room have been scrapped. Bob Kilpatrick has removed the stage props belonging to him. EMcL, MB and KL are going to Golspie in connection with Black Isle Forum. KL taking his car. We have also signed up with the Black Isle Forum for a quotation on draught proofing and insulation. Also Marion Rhind met with the committee last week and asked the question do we want training as a committee? JJ said she would be interested in training. KL to email with details. (KL) KL suggested that we should have a longer discussion on the maintenance Sub Committee in the New Year and we should put it first on the agenda before the Social Sub Committee. (JJ) We have also signed up for Energy Saving Lighting. EMcL said that James Dingwall may be able to get mobile scaffolding so that we can have a closer look at roof lights. (EMcL) Window replacements – to get measurements, costings and three insulation quotes after New Year. Grant runs out on 15th January. (AMcL) (SS) (KL) MB said that her husband Gordon could help with drawings etc as we need to get the info away on time. The committee will meet in January for priority discussions including work programs for painting etc.
3. BOOKINGS SECRETARY'S REPORT
With regard to the letter received from the Archery Club (under correspondence). It was decided to write back and say
that while we are delighted that they are happy with the hall facilities for their club could they please make sure the hall is
clear of their equipment at the end of each session and to tidy the stage for health and safety reasons. Also they must
ask permission before boring holes in the stairs etc (MM)
4. CAR PARK OWNERSHIP
KL proposed that we drop this off the agenda. Seconded by RA. (JJ)
5. ACQUISTION OF LAND
KL proposed that we drop this off the agenda. Seconded by RA. (JJ)
6.PUBLIC LIABILITY NOTICE – DISPLAY
This is now on display.
AOCB
a) Minutes and winners of 100 club – to J Lindsay for website – SS is now the new webmaster and will take over these duties. (SS) He reported that a £10 100 club prize has been returned from Ann Paterson, 6 Meadowbank as donation. MM to send letter of thanks. (MM)
b) Notice board monitor – JJ reported that JL had kept the notice board very tidy but who will co-ordinate it now? KL reported that there are now two new key holders KL and JJ. SS will distribute notices of the 100 club winners to the Spar shop and to the key holders for display in the outside notice board. (SS)
c) Towel Holders – these are now locked. Key for towel holders is in kitchen drawer.
d) A discussion took place about the cleanliness of the hall. It is not being cleaned to the required standard. A meting with the cleaner to be arranged to discuss this and a duty/task list can be gone through to make sure she knows exactly what her duties are.
100 Club Winners - Xmas Draw
No 150. Sandy Wilson £100
No 73. A. MacCormack £15
No 37. Isobel Thomson £10
NEXT MEETING
Regular Meeting - 8.00pm Wednesday 6th January 2010 in the Committee Room.
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