FIRE PREVENTION POLICY and PROCEDURE.
POLICY: The safety and welfare of all persons using the hall is paramount. The Committee will asses the Hazards and Risks to all persons using the hall and apply procedures to minimise the risks to the users, employees and contractors.
Applicable to: All persons using or hiring the Hall.
Contractors carrying out work.
Hazard. Burns, asphyxiation, death.
Controls measures to minimise risk:
A Risk Assessment will be completed and recorded by a person appointed by the Amenities Committee.
1. All combustible materials will be kept away from heaters.
2. Products that give off inflammable vapours will be stored safely and not be kept in the same room where naked flames are exposed, or where ignition could occur.
3. Containers that have held flammable liquids will be treated as though they are full.
4. Exits and Emergency escape routes will be kept free and unobstructed at all times and
clearly marked, there may be a requirement for an emergency lighting system
5. Fire doors will not be propped open or locked at any time.
6. Self closing doors must not be jammed open.
7. Appropriate fire extinguishers will be provided.
8. Fire extinguishers will be checked and recharged annually and replenished when used. 9. Fire extinguishers will he placed close to hand and where the risk is significant.
10. Personnel are instructed in what to do and how the alarm will be raised.
11. Equipment will be tested and any necessary maintenance carried out and recorded on a routine basis e.g., alarm, fire fighting equipment, emergency doors, emergency lighting, if applicable electrical appliances.
12 In the event of the alarm sounding, a person will take charge, ensure emergency services are informed, ensure safe evacuation from the premises to the rendezvous point and ensure all personnel are accounted for.
13 Persons/ Hirers of the hall will be issued with copies of this Procedure and the Emergency Evacuation Strategy.
Recording - The Hazard and Risk for the premises will be reviewed periodically and when any; significant change is made to the premises, its use, and changes in legislation.
Records and relevant documents will be kept in the Hall filing system.
Issue: KL 20,03.08
NORTH KESSOCK VILLAGE HALL
EMERGENCY EVACUATION STRATEGY
In the event of a fire occurring in the hall the following procedure should be implemented.
This building is fitted with automatic alarm and lighting system.
Note – new emergency lighting fitted March 2011
- An appropriate person (e.g. the event organizer, senior person) shall take charge.
- If the Alarm has not sounded break the glass and trigger the alarm system.
- There is a large torch available in the kitchen to the right of the door to the hall.
- Open all appropriate emergency doors and exits.
- Ensure that all doors are not impeded or jammed open or shut.
- Begin evacuation calmly and without panic, ensuring, the disabled and children take priority.
- Do not allow people to collect goods or possessions.
- Instruct evacuees to assemble under the floodlight in the car park.
- Check all persons are out of the building; check Toilets, Storeroom and Committee room are cleared.
NOTE: THERE IS NOT A TELEPHONE IN THE HALL. USE A MOBILE PHONE OR SEND A PERSON TO THE NEAREST HOUSE.
- Alert emergency services: Fire Brigade 999 and/or Ambulance 999 if appropriate.
- Hall Contacts: Mr. S.Swanson 01463 731101
- Shut off the Heating System. (The heating system is warm blown air which will aggravate the fire and spread smoke).
- Ensure persons do not attempt to re-enter the building to gather possessions until the Fire Officer agrees that it is safe to do so.
- Keep people at a safe distance from the building.
- Use of the Fire Fighting equipment in the hall must not be to the detriment of the evacuation. The Evacuation must take priority.
Reviewed Dec 2013 SS/MCB