NORTH KESSOCK VILLAGE HALL COVID-19 UPDATE
The following is a copy of information emailed to all regular hall user groups on 22nd May 2021
"Following the recent move from level 3 to level 2 for the Highland Council area, the North Kessock Village Hall board held a Zoom meeting to discuss reopening of the hall. It was decided that the hall will reopen when the Scottish Government subsequently moves our area to level 1 – which is provisionally set to be on the 7th of June.
The hall will have a one-way system in place – entry by the main door and exit via the kitchen external door. There are hand sanitisers at the entry and exit points. There will only be one toilet available - which will be the disabled toilet. The hall floor has been marked off with two metre markings and usage will be limited to 12 people in total. During use the kitchen window must be opened, and the hall ventilation fan set to extract to ensure adequate ventilation. Use of the kitchen and meeting room is not permitted.
As part of Test and Protect, user groups must register contact details for people using the hall and share them with us - where they will be kept for 21 days. In addition, as a further Test and Protect measure the hall has registered with Check In Scotland for a QR code for the hall like the one below.
When you first scan the hall’s unique QR code by pointing your mobile phone camera, it will launch a Check In Scotland online form on your phone. You need to enter your contact details, including name and contact number, and click 'check in' to confirm you are at the hall. This will record the date and time you arrived. When you leave, you should check out. If you still have the online form open on your phone, you just need to press 'check out'. If you do not have the online form open, you can check out by rescanning your venue's QR code. The QR codes will be displayed at the entry and exit points as well as several places in the hall."
REQUIREMENT OF USER GROUPS
In the lead up to the reopening the Hall board would like all user groups to complete a new risk assessment (RA) for their activity (even if they have already submitted one). If the group’s activity is governed by a professional body, then the RA should reflect the Covid-19 RA guidance from the professional body. A risk assessment template from the Health and Safety Executive is included for you to fill in the RA details for your group. To help with completing your group RA we include the current RA for the Hall, as well as the Special Conditions of Hire that will be in place for all users hiring the Hall during the pandemic.
Also taking place in the background are some complex legal activities to transfer ownership of the hall from property trustees of the previous unincorporated charity NKAA (North Kessock Amenities Association) to the incorporated charity NKVH (North Kessock Village Hall SCIO) which now runs the Hall. When completed, and the hall has reopened, the overdue Annual General Meeting of North Kessock Village Hall SCIO will be held. This will be an opportunity for new people to join the Board, for fresh ideas, for fundraising initiatives, volunteer groups set up for maintenance etc.
You need to be a member of the North Kessock Village Hall (SCIO) charity to be elected to the Board (see below to join the charity). If you would like to become a member please complete an application form (from www.kessock-hall.net) and post it to the North Kessock Village Hall, Marine Drive, North Kessock IV1 3XS or email it to email@example.com attaching the completed form. Membership is open to any individual aged 16 or over who is resident in the North Kessock postal district. Board meetings are held at 7.00pm on the second Wednesday of each month, in the Meeting Room at the Hall.
See Hall website for further information or contact Seoras at T: 07803299833 or E: firstname.lastname@example.org