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Mins Dec 2011

 

NORTH KESSOCK AMENITIES ASSOCIATION

MINUTES of MEETING held at 7.30p.m. on Monday 5 December 2011 in North Kessock Hall

1.PRESENT: Fiona McKay(FM) Keith Leech(KL) Seoras Swanson(SS) Elizabeth MacLennan(EMacL) Margaret MacKenzie(MM) Chrissie Logan

2.APOLOGIES: Margaret Brown(MB) Suzie Vesty(SV) Joan McLennan(JMcL)

3.CHAIRPERSON’S WELCOME: The Chairperson Fiona McKay opened the meeting and thanked everyone for attending and went straight into discussing Xmas lunch as Chrissie Logan who is doing the cooking was at the meeting. Final arrangements were made re Christmas tree arrival, decoration of hall, setup of tables, supplies required, raffle prizes, choice of carols and Santa.

4.ADOPTION OF MINUTES of MEETING held on Monday 24 October 2011 (November Meeting) was proposed by Seoras Swanson and seconded by EMacL subject to the following amendments:-

Item 5b Renewable Heat Incentive: it was decided that this is not a viable proposition at the present time as we do not qualify under the scheme.

Item 8 The ashes from the new boiler are to be wheeled down this ramp.

fabric…plus 12 panels on ceiling.

5.Matters Arising from meeting of  Monday 24 October 2011

b. (SS) to use trailer to remove bin and dispose of it.

Item 9 Cupboard under the hatch is to remain open.

Minutes on board only when approved.

6.TREASURERS REPORT: (SS) delivered his report for November stating at last getting some decent income into hall. No oil heating expenditure this month as pellets will be ordered when new heating system goes in shortly. Bank Balance end October £7,098.62. (KL) recommended 100 Club members should be notified if winnings not cashed within six months it would be regarded as a donation.

7.BOOKING SECRETARY’S REPORT: (MM) read out her report. Further bookings for 2012 have been made: private evening function 3 March: during day 10th & 11th March Tai Kwon:  2 May all day Reflexology workshop: 26 May private evening function: evening 9 June charity function/Culloden Rotary Club: evening 22 June charity function/Highland Hospice: Scottish Conservative Conference on day of 22 September 2012. Request for marquee to be erected in hall for function on 21 July 2012, members of committee meeting with Company to discuss risk assessment and health and safety issues before decision will be taken re hire of hall. Other enquiries have been made, but dates have to be confirmed. Tesco very kindly donated a hamper of food for the Xmas lunch and Tulloch Builders sent a £50 cheque towards function. Hall Club user requested own  key. Decision taken to leave key arrangement as it was.

8.HALL IMPROVEMENT PROJECT PROGRESS REPORT: (KL) Report per attached.  Inspector from Highland Council satisfied with work apart from plastic piping, which is not allowed, to/from the radiator in the ladies toilet as it is easily damaged. This has now been replaced with much firmer and robust copper pipe. (KL) To be in contact with Firth Electrical re electrics namely circuit breaker.

9.MAINTENANCE REPORT: (EMacL) to speak to James Dingwall re loose floor board in hall. (FMcK)Archery Club to be asked to touch up paintwork on cupboard by stage.  Card Tables to have covers on at all times apart when playing cards.

10. 100 CLUB DRAW: December 2011

No. 125 A MacDonald      £100 Christmas Draw

No. 145 Mrs R Matheson    £15

No.  93  G Low                       £10

11. A.O.C.B

a.Carefree Club to be discussed at later date.

b.(SV) to discuss price of mats at next meeting.

c.Hall Users to be notified not to stand on top of benches.

d. (SV)Dog training classes, rent mats, to be discussed at next meeting.

e. Purchase a further 4 Card Tables.

f. White dust on floor to be investigated.

g. Discussion with cleaner re products to be used on floor etc.

h. Hall Users Guide, Fire Policy, Evacuation Procedure and Health & Safety guidelines to be

    reviewed.  

12.FIRE ALARM CHECK: The fire checks were carried out at the end of the meeting and found to be satisfactory.

NEXT MEETING:   MONDAY 16 JANUARY 2012 AT 7.30p.m. IN COMMITTEE ROOMg

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