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NORTH KESSOCK AMENITIES ASSOCIATION

 

Minutes of Meeting held on 10th September 2014 at North Kessock Hall

 

             Present:   Margaret Brown  MB    Mary-Anne Thomson  M-AT     Alison Swanson  AS  

                             Liz Brooker        LB      Fiona  McClymont        FMC

                             Fiona McKay      FMK    Seoras Swanson         SS

 

1  Chairman’s Welcome    MB welcomed committee members, to the meeting.

2  Apologies: Received from Trina McEwan and Evelyn MacDougal, prospective committee member.

 

3  Minute of Previous Meeting – August 20th:  Matters arising, treasurer’s report and booking secretary report approved.  Full minutes incomplete so not approved.

 

4  Matters Arising:

 

  • Electrician: LED light installed on stage.  2 new fuse boards installed.
  • Hall upgrading: MB investigated various options re disabled access to committee room.  Building Control advised it would be expensive to upgrade.  It was agreed that whilst upgrading would be the preferred option, because it was not a legal requirement, the option would not be followed up at this time. 
  • Mission hall:  A decision should be made soon re ‘Community Right to Buy’.
  • Bookings: Outstanding invoices continue to be followed up.
  • Summer Show:  All cups for engraving with Mr MacLeod who will let us know when they are ready.  Quaich to be labelled ‘Creative Arts’.

 

5  Treasurer’s Report: Accounts presented to members, the last report for this financial year.  SS reported a healthy balance with funds carried forward 52% up on last year.  Accounts are finalised for AGM

 

6.  Booking Secretary(s) Report:

 

  • Polling day: Polling booths will be delivered on Fri 12th September at 8am  SS will take them into the hall.
  • Hall hourly charges: Review of all hourly charges after AGM. 

Review of regular users - whether eligible for club rates or business rates

  • Key Holder:  Remove key holder’s phone number from booking form.  Add 2 emergency mobile numbers (SS and MB) to hall notice board

7  Maintenance:

  • Boiler: Check to see if service contract has been renewed.
  • Fire Doors:  James Dingwall to be asked for quote for 2 new fire doors
  • Bird Damage:  James Dingwall to look at bird damage in eaves
  • Committee Room: Get advice from James Dingwall re adjustment to toilets and trapdoor to under-floor storage

 

8  Christmas Party:

Date confirmed as Friday 5th December
£1000 to be set aside for party

Jenny, from Avoch Café, will look at Hall facilities with view to possibly doing soup and sweets.  Alternative options eg buffet to be discussed at next meeting.
Invitations have to be out at the beginning of November. 

 

9  100 Club Draw:

                    Last September draw missed so 2 draws this month:

£25      R Paterson, The Marne, NK

£15      D Sinclair, 21 Oakley Rd, NK

£10      J Maclennan, Craigmuir, Kilmuir

 

£25      B MacEwan, 25 Bellfield Rd, NK

£15      Mrs Lewellan, 4 Marine Park, NK

£10      M Watt, 7 Point Rd, NK

                                    

 

10  Fire Alarm Test: - SS has done the monthly test.

 

 

11 AOCB:

Alcohol: Contact council licensing department re clarification on consumption of alcohol outside Hall
Noticeboard: Write to clubs requesting no posters on door.  All posters on notice board should concern hall activities and not be larger than A4

 

12 Date of next Meeting:  AGM 6th October, 8:15

 

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